Point No. I

a. Functions

b. WAREHOUSES AND STORAGE SPACE UTILISATION

c. BENEFITS TO THE FARMERS

i)                    To acquire land and build godowns at suitable places within the State for providing storage facilities.

ii)         To arrange facilities for transportation of the produce to the Warehouses and from Warehouses to other places.

iii)        To act as an agent of the Central Warehousing Corporation or State Government for the purpose of  purchase, sale, storage and distribution of agricultural produce, seeds, manures, fertilizers and other notified commodities.

     During the past four and a half decades, Warehousing has undergone many changes.  With the implementation of Public Distribution Scheme by the Central and State Governments, setting up of procurement agencies under Public Sector like Food Corporation of India, Civil Supplies Corporation and price support, new dimensions are added to the Warehousing. Bulk of the food grains mostly consisting of rice procured from the farmers at support prices through millers are stored in warehouses.  The stocks stored are released under the Public Distribution Scheme. Thus, the farmers are getting indirect benefit from Warehousing. Storage facilities are also available for food grains,   commercial crops, agricultural inputs like fertilizers etc.

                  Presently the Authorized Share Capital of A.P.State Warehousing Corporation is  10.00 Crores.  As on date, the issued and subscribed share capital stood at Rs. 800.00 lakhs and Rs.761.40 lakhs respectively equally subscribed by the State Government and Central Warehousing Corporation. The Corporation is not in receipt of Share  Capital    from both the Share holders from 1994-95 onwards

b. WAREHOUSES AND STORAGE SPACE UTILISATION:

                    The Corporation is playing an important role in the State by providing substantial storage space for storage of rice and other commodities meant for the Public Distribution System.  Besides farmers and traders, storage facilities are being availed of by Fertilizers’ manufacturers, Cooperative Apex Bodies, Government undertakings, Government Departments etc.

         Further it is to add the corporation is meeting average occupancy for the last 5 years is 88%. Thus it has provided storage facilities for various depositors including Government Agencies.

                     To encourage the farmers to avail the Warehousing facilities offered by the Corporation a rebate of 35% on storage charges is being allowed and also 10% of the storage space available in the godowns is specifically earmarked for their use by way of Warehouse Receipts

Point No. II

Powers of the Managing Director

1. POWERS DELEGATED TO THE SECRETARY

2. DELEGATION OF POWERS TO GENERAL MANAGER(P&A)

3. POWERS DELEGATED TO GENERAL MANAGER (F&A)

4. POWERS DELEGATED TO THE GENERAL MANAGER (B&L)

5. POWERS DELEGATED TO THE GENERAL MANAGER (M&QC)

6. POWERS DELEGATED TO THE EXECUTIVE ENGINEER

7. COMPUTER – CELL

8. The following  powers are delegated to the Regional Managers

Powers of the Managing Director

                The Managing Director  shall have the powers to carry on  the authorized business of the Corporation in accordance with the instructions which the Board of Directors or the Executive Committee may issue from time to time and the Managing Director shall decide whether any suit or proceedings be instituted or defended by or against the corporation subject to such directions as the Board of Director may give from time to time

                The Managing Director shall act as Controlling and Distributing Officer in respect of all funds of the Corporation and  shall operate account either singly or jointly with a Director or any Officer of the Corporation authorized in this behalf by the Board of Directors from time to time and to draw, accept and endorse bills of exchange and other instruments in the current and authorized business of the corporation and to sign all other accounts, receipts and documents connected with such business.

               The Managing Director shall organize and supervise the office of the Corporation, maintain discipline and exercise such powers in connection with appointments, promotions, termination of service and other disciplinary matters and leave of the staff of the Corporation as may be vested by the Board of Directors, in this behalf and to allocate duties to the staff and make such other arrangements as may be necessary for the efficient discharge of the functions of the Corporation.

                               Payment of Annual subscription of A.P. Chambers of Commerce/ Government Gazette.

                               Payment of fees and expenses (up to Rs.3,000/-) to Government Pleader/Legal Advisor for attending Court cases relating to land acquisition cases

                                Payment of charges to Director of Printing & Stationery for publishing notification in Government Gazette relating to amendments under APSWC Regulations, 1965/APSWC Employees Regulations, 1965

                                 Incurring expenditure up to Rs.5,000/- for arranging lunch/dinner in connection with the visit of officials from CWC/SWC etc., or on the eve of conferences of Regional Managers/Fertilizer officials including purchase of momentoes

                               Payment of Advance amount of Rs.10,000/- to be kept as deposit with the revenue authorities for making payment to news papers for publishing the DN & DD proposals (As per G.O.)

                               Signing of proposals for acquisition/alienation of land with prior approval of the Managing Director

                               Attending to meetings, Legislative work, work relating to Association of SWCs and matters of urgent importance

a)       Earned Leave and Medical Leave in respect of prior approval in case of all employees other than  Secretary, Executive Engineer, Construction Engineers, General Managers, Regional Managers and Warehouse Managers Gr.I and equivalent cadres.  In cases of post-facto approvals of above mentioned leaves, approvals of the Managing Director have to be obtained for all cadres of employees.

b)    Encashment of leave in respect of all employees other than Secretary, Executive Engineer,            Construction Engineers, General Managers, Regional Managers and Warehouse Managers Gr.I and equivalent cadres.

c)     Sanction of LTC in respect of all employees other than Secretary, Executive Engineer, Construction Engineer, General Managers, Regional Managers and Warehouse

d)     Permission to move personal effects to all employees except Secretary, Executive Engineer, Constructions Engineers, General Managers and Regional Managers.

e)     Sanction of Annual Increments, P.F. Increments and Pay Fixation, in respect of all employees other than Secretary, Executive Engineer, Construction Engineers, General Managers, Regional Managers and Warehouse Managers Gr.I and equivalent cadres in consultation with General Manager (F&A).

2. Sanction of Advance for purchase of :

a)      Bicycles within the limits of budgetary provisions.

3. Training Programmes (up to Grade-III Warehouse Managers level).

4.  Payment of Leave Salary and Pension Contribution in respect of all Officers on deputation jointly           with General Manager (F&A).

5. All matters pertaining to installations, shifts, etc., of telephones at Head Office and field units                  including Regional Offices.

6.  Monitoring of tour programmes of the Regional Managers, sanctioning of petrol allowance to               eligible employees up to Gr.II Warehouse Managers and equivalent cadres.

7.   Sanction and payment of Leave Salary and Pension Contribution and re-imbursement of Medical          Expenses to the employees working on deputation basis.

1.    Monitoring of receipts, payments, income-expenditure progress of all Warehouses and briefing         The Managing  Director every Monday.

2.     Approval of Tour Programme of staff working under him, whenever they are deputed for realization of bills.

3.      Imprest Bills of Head Office.

4.      Sanction of P.F. Loans to all employees up to Gr.III Warehouse Managers and equivalent cadres within the frame work of rules.  For any special relaxation the file should be submitted to Managing Director.

5.      Drawal of interest on P.F. investment from Banks/Post Offices/RBI and operation of P.F. account with prior approval of the Managing Director.

6.        To issue cheques up to a payment of Bills amounting up to Rs.2,00,000/- under joint  signature       along   with Secretary or General Manager(M&QC) or General Manager(B&L) after the approval  of the Managing Director.  Cheques for payment of more than Rs.2.00 lakhs shall be put up for signature of the Managing Director.

7.        To pass Pay Bills – Head Office & Warehouses.

8.        To pass Bonus Bills after the sanction is given for such payments by the Managing Director.

9.        To monitor imprest bills of Warehouses passed by the Regional Managers and brief the Managing  Director every fortnight.

1.  Reservation of godown space to all bulk depositors and correspondence.

2.  Sanction of License Fee as per the rules.

3. To sanction godowns rent up Rs.1.00 per Sq.Ft. per month while the proposals up to Rs.0.75 ps/sft will be approved by the Regional Managers concerned.

4. To sanction of shifting charges up to Rs.5,000/- at a time on receipt of proposals from Regional Managers concerned.

5.  To release all EMDs/SDs collected from H&T Contractors after expiry of their contract period.

6.  To release EMDs of all unsuccessful H&T Contractors who are fifth lowest, and above immediately after the tenders are approved and to release EMDs of other unsuccessful tenderers after the contract is awarded and agreement is received from the appointed contractor.

7.  To sanction advance not exceeding Rs.5,000/- at a time towards departmental H&T work where there is no permanent/adhoc H&T Contractor in consultation with General Manager (F&A).

8.  To release the tender publication bills received from Telugu Samacharam etc., and to publish H&T notification as per the rules.

9. All the Bills regarding H&T and Godown Rents shall put up to the Managing Director for approval. 

1. To sanction an amount up to Rs.3,000/- at a time for expenditure towards repairs to equipments, payment of freight for arranging local dispatches or receipts.

2.  Forwarding gain/loss statement pertaining to food grain storage falling below the range of 1.5% in a period of one year.

3.   To place order with the suppliers (approved by C.P.C) for purchase of Insecticides/ Fumigants at the C.P.C. approved rates with the approval of the Managing Director each time.

4.   Sanctioning of advance up to Rs.25,000/- to the Warehouse Managers for meeting the expenditure  on salvaging, operation in the event of damages to stocks due to fire, floods, cyclones, etc., in consultation with the General Manager (F&A) and disposal of damaged stocks after inviting tenders/quotations and refund of EMDs to the tenderers.

5.   Disposal of obsolete articles like dunnage, polythene covers and other unserviceable articles shall be arranged through towards and approved for acceptance by the Managing Director.

6.   Convener, Purchase Committee.

7.   All the Bills regarding P&M charges shall put up to the Managing Director for approval. 

8.   Purchase of Stationery up to the value of Rs.2,000/- (local)  each time within the limits of budget.

9.   Printing of forms, registers, publicity material, etc., with the approval of the Managing Director.

10. Maintenance and repairs of office equipment including servicing of office equipment such as Air       Conditioners, Air Coolers, Xerox Machines, Intercom installations, etc., subject to a maximum limit at a time up to Rs.5,000/- within the budget allocation jointly with General Manager (F&A).  For higher sanctions approval of Managing Director is necessary.

1. Sanction/Drawal/Authorisation/Ratification of Advance/Expenditure up to Rs.10,000/- on each item of purchase/works for the purchase of Ammonia Papers, Roofing, Compound, ‘J’ Bolts, to attend to small repairs and maintenance to godowns, roofs, air-inlets, ventilators and ancillary works, minor construction works, stacking or restacking of cement and sheets, etc., municipal sanctions, miscellaneous expenditure pertaining to Engineering Section, authorizing payment excess over tender amounts at final bill stage, entrustment of works on nomination at estimate rates, in consultation with the General Manager (F&A).

2. Payment of Municipal Taxes for Corporation owned godowns etc., and property taxes.

3.  Monitoring repair, maintenance and fuel utilization of vehicles at Headquarter and Regional Offices.

4.  Payment of Bills shall be made after approval of the Managing Director.

1.  It will report directly to the Managing Director.

2. General Managers, Secretary, Regional Managers and Warehouse Managers shall furnish data as required by the Computer Cell promptly.

3.  General Managers, Secretary shall coordinate to ensure timely update of data, website, etc.

1.                                      Scrutiny, passing and payment of all TA Bills of Warehouse Managers and all other staff working at Warehouses in their respective Regions.  However, the Regional Managers’ TA Bills will come to the Head Office for passing and payment.

2.                                         Scrutiny, passing and payment of Imprest Bills of all Warehouses in their respective Regions.

3.                                           Scrutiny, passing and payment of Telephone Bills, Electricity Charges and Water Bills of Warehouses.  Standards are laid down separately.

4.                                            Payment towards Warehouse License Fee.

5.                                         Payment towards shifting and restacking charges up to Rs.20,000/- .  Shifting and restacking cost not exceeding Rs.2,000/- per godown.

6.                                            Payment towards repairs and maintenance of godowns up to Rs.5,000/-  immediate in nature backed by estimates prepared.

7.                                             Payment towards Freight and Transport Charges up to Rs.20,000/- per annum and not exceeding Rs.2,000/- per month.

8.                                           Local purchase of Insecticides up to rs.2,000/- per month in unusual/emergency cases.

9.                                                Write off sanction for unserviceable articles up to a value of Rs.10,000/- per annum and not exceeding Rs.1,500/- per Warehouse and their disposal by following prescribed procedure.

10.                                               Disposal of old newspapers, unserviceable empty gunnies and other scrap materials duly following the prescribed procedure.

11.                                                 Sanction and payment towards Obsequies charges.

12.                                                 Sanction and payment towards Stitching charges towards Leveries.

13.                                             Account should be rendered before the 10^th of the succeeding month for the expenditure incurred.  Necessary formats are enclosed herewith in which accounts will be rendered by the Regional Managers under their signature.

14.                                                To begin with an amount of Rs.2.00 lakhs will be sent to Regional Manager and they are hereby informed to open an Account with SBI or SBH as the case may be.

15.                                               They are authorized to sign cheques up to a value of Rs.20,000/- on single signature.

16.                                                Copy of monthly bank account should be sent to Head Office by 10^th of succeeding month.

17.                                                 Complete expenditure including fuel, major repairs and other administrative expenses per each Regional Office is limited to Rs.50,000/- per month.  Expenditure exceeding this must be cleared by the Head Office.

18.                                                    Accounts Books to be maintained at Regional Office with the help of the Accounts Clerk. Replenishment of Imprest Account is possible only after the account for the expenditure incurred is rendered.

As per the Delegated Powers & Hierarchy (Organisation Chart)

As per the Delegated Powers & Hierarchy (Organisation Chart)

Point No.V

The Corporation is having following booklets:

1.         APSWC – Act, 1962

2.         APSWC – Regulations,1965

Category of Documents:

1. Handling &Transport contract Agreement
2. Preservation and Maintenance Agreement
3. Rental Agreement
4. Tripartite Agreement
5. Agreement with Private Investors
6. Agreement with FCI.

              Any policy matter pertaining to Corporation is placed before the Board of Directors comprising officials and non-officials nominated by the State Government and Central Warehousing Corporation  in the capacity of shareholders of the Corporation. After discussion and resolution by the Board to implement the same, would be implemented under intimation to Government.

The Board of Directors of the Corporation are nominated by the Share holders i.e. State Government and Central Warehousing Corporation each 5 members.  The term of the Board is fixed  by the Government.  The tenure of the present Board is  3 years. The Share holders further nominate members to the Executive Committee from among the Directors nominated by them to the Board.  The Chairman and the Managing Director are   permanent members of the Board and Executive Committee.  

            The Board of Directors Meeting, Executive Committee Meetings have to be convened once in 3 months and 2 months respectively as per Corporation Regulations.  The copies of Minutes of above meetings are communicated to the concerned Directors, Shareholders and also to the Government.   The minutes of the meeting are available at the Corporate Office.

Click here for Details

Click here for Details

                   The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures etc., are available at Corporate Office.  The entire funding is done from Corporation earnings.

      The Corporation is allowing 35% rebate in storage charges to the  farmers on their agricultural products.  The same rebate is also being given to the self-help groups and primary agricultural cooperative societies also in addition the rebates in storage charges are also being allowed to the cooperative sectors like A.P.Markfed, NAFED, and its apex bodies to the extent of 20%.  A general rebate of 10% in storage charges is being allowed to all the depositors in all the State Warehousing Corporation owned godowns to encourage and develop the custom position in the Corporation owned godowns

Details in respect of the information available to or held by it, reduced in an electronic form:

1. Payroll and its related activities such as Provident Fund A/c,  Employees Income Tax., Etc.

2. Business Review System: Complete Business Review repots , periodical capacity and occupancy reports etc

3. Income & Expenditure Reports: Warehouse Wise Income and Expenditure entry and reports

4. Employee Information: Employee Present working place, working since details, staff position at  all the warehouses etc.,

5. Outstand Management System: FCI and other depositors claim and realization particulars

6. Financial Accounting System: Focus Accounting package  being used .

                            The information if any, can be obtained  from Public Information Officer/ Asst.Public Information Officer and Public Relations Officer appointed  at Corporate Office. 

              Sri E.Prasad Rao, General Manager (Personnel and Administration) as Public Information Officer Sri J.Sanker Rao, Assistant Manager (Business and Logistics ) as Assistant Public Information Officer for said purpose.